Caveman Camera Club Competition Rules

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Competition Rules

Revised August 27, 2017

Competition Objective:
The objective of The Caveman Camera Club Photographic Competition is to better develop our member’s photographic skills and editing techniques on images taken by their own photographic efforts.

1.   Competition Calendar:   Photographic competitions will be held monthly from September through May.  You must be a member in good standing to enter images into the monthly competition.Yearly awards are presented at an Annual Awards ceremony during June.  Monthly competitions will not be held in June, July, or August.

2.   Subject Matter:   Subject matter will be the photographer’s choice between two categories – Open and Assigned Subject.   Explicitly pornographic or libelous material will not be accepted.

3.  Assigned Categories: Assigned categories will be created by the VP for each month of the club’s following year and presented to the membership no later than the current year’s May meeting. The Assigned subjects will be chosen with an educational purpose in mind, encouraging the member to push their own boundaries and try different subjects or aspects of the art and skills of photography. The assigned subjects will be posted on the club’s website and given as a handout.

4.   Entries:

a.  All members may enter color prints and monochrome prints and/or electronic images into its appropriate media and category. By virtue of entry, the entrant certifies the work as their own.

b.  A total of three (3) entries per month may be entered by a member… There is a maximum of two in either electronic or prints (Maximum of 2 electronic and 1 print or 2 prints and 1 electronic).

c.   Any mix of open category or assigned category is permitted.

d.  If there are less than two members with a total of three entries in any category (open or assigned), there will be no competition in that category for that month. Monochrome images will be combined with color images subject to the V.P. category assignment.

e.  An entry that did not win a place (1st, 2nd, 3rd place plus Honorable Mention) may be entered in any subsequent monthly competition.  Any entry that has won a place in its respective competition is not eligible for re-entry in a subsequent competition in any medium.  (The spirit of this rule is for a winning image to not be shown in another competition, allowing others to have an opportunity for winning.)

f.  Entering an image assumes giving to the Club the right to display the image for the club’s purpose (e.g., publicity, educating, informing in the newspaper and website).  The copyright remains the property of the entrant.

g.  All entries that have won a place, including Honorable Mention, during a competition year are eligible for the Annual Awards Competition at the end of that year.

5.   Open Categories: A member may enter an image of any subject matter in the Open category (with exclusions of Section 2 above) of the monthly competition.

6.   Judging:

a.  Entries will be scored by three judges. The three judges may vary among outside guest judges and trained member judges. Effort will be made to vary the guest judges as well as member judges. Member judges must score their own or any entries they have knowledge of by entering “0.” The average of the other two judges will be used for that member’s score.

b.  Critique and scoring will be based on these three photographic elements:

i.  Technical Excellence  —  Exposure, lighting, focus, depth of field, tonality or colors, cleanliness, etc.

ii.   Composition  —  Balanced arrangement of elements, design, leading lines, etc.

iii.   Impact  —  Initial effect on the viewer, creativity, effectiveness of the image.

c.  Each entry will be scored on a scale of 1 to 9 points. The maximum total that an entry may receive is 27 points (9 per judge). The minimum total is 3 points (1 per judge). When the total members present are voting, the scores will be tallied by the judging staff. Supplemental handouts provide further clarification of the scoring.

1 point – Unacceptable or disqualified           6 points – Better than average

2 points – Poor                                                    7 points – Good quality

3 points – Poor, with some good qualities     8 points – Very good quality

4 points – Fair, below average                          9 points – Excellent

5 points – Average

d.  If a judge can’t see how an Assigned subject image reasonably meets the definition of the subject they will give it a score of 1 point. If at least one other judge agrees it will be disqualified and the image will be moved to the Open category for judging.

e.  While a mat, mounting, or “stroke” (thin border on electronic images) affects the overall presentation of an image, the photographs are to be critiqued and scored on the image only (except as 8b below).  Strokes are encouraged for electronic images but not required.

7.   Places, Points, Awards:

a.  There will be places awarded in each category, Open or Assigned, in each monthly competition.  The number of winning images will be determined by dividing the number of entries in each category by 3, rounded to the nearest whole number or at the discretion of the judging secretary.

b. Ties will stand unbroken in monthly competition. I.e., there can be as many 1st places as have tied for 1st, etc.  Allowing ties may result in not all places being filled out if the allotted number of winners has been used up.

8.   Color and Monochrome Print Competition:

a. Entries may either be printed by the entrant or be processed by a commercial lab. Entries may include prints from negatives, from slides, and from digital images. All photographic elements of the image must be photographed by the entrant, and post-processing must be done by the entrant. The use of commercially available textures and effects (e.g., Lightroom and Photoshop) is an acceptable post-processing technique. Member’s own processing may be by computer and printer or through the wet darkroom process.

b. Prints must be mounted firmly on a backing material or a sturdy, attractive front mounting of mat board or other acceptable material (for example, gallery wrap). Mounting need not be the work of the member. Loose or shoddily mounted prints will be rejected. Mounted shrink-wrapped prints are acceptable.

c.  The smallest print size is 35 square inches (equivalent to 5″ x 7″ inside dimensions).  The largest print size including matting and mounting can be no larger than 24″ x 24″.

d.  Prints must be clearly identified on the back of the mount with:
i. The title
ii. Your Name
iii. Open or Assigned

e.  This identification is to be in alignment with the viewing position to assure that the print is judged in the orientation that the member intended: Top right corner of the back of the image.

f.   Monochrome prints means density variations of one color or tone. Color prints means the use of more than one color or tone.

g.  Members must E-Mail the members name, the name of their print, and whether it is Open or Assigned to the Print Image Coordinator by midnight on the Sunday before the competition.

i. First name Last name, Image name, CATEGORY
ii. Example: Jane Doe, Sunset, OPEN
iii. Example: John Smith, The Jackhammer Story, ASSIGNED

h.  The E-Mail subject line should be only the word CAVE

i.   Prints will not be entered if the above info is not received.

9. Color and Monochrome Electronic Image Competition:

a.  All photographic elements of the image must be photographed by the entrant, and post-processing must be done by the entrant. The use of commercially available textures and effects (e.g., Lightroom and Photoshop) is an acceptable post-processing technique. The entry is not limited to images taken with a digital camera. Images may also be acquired on positive or negative film, modified (if desired), and submitted as a digital image for projection.

b.  Monochrome means density variations of one color or tone. Color means the use of more than one color or tone.

c.  Image file specifications:

i.  Images must be in jpg format and properly sized.

ii. The maximum pixel dimension is 1024 pixels horizontal, 1024 vertical.

iii.  Image file may not be larger than 1 MB.

d.  Image files must be properly named as shown here. CAVE is the proper abbreviation for Caveman Camera Club; do not use CCC!

i.  FirstnameLastname_YourClubsInitials_TitleOfImage.jpg
ii.  example: JohnDoe_CAVE_PrettyFlower.jpg
iii.  example: JaneSmith_CAVE_SeaScape.jpg

e.  Entries must be submitted no later than midnight on Sunday prior to the competition date. Send the image file by email attachment to the Electronic Image Coordinator. The coordinator will assemble the entries for the competition staff.

10.   Annual Awards Competition and Awards Ceremony:

a.  It is the responsibility of the member to enter all place winning images (1st, 2nd, 3rd, and Honorable Mention) in the Annual Awards Competition, after the final monthly competition in May and before the judging review date and as directed by the competition staff.

b.  The jury shall consist of three independent guest judges who are not members of the club.

c.  Based on this juried competition, awards in the following categories may be presented. These and other possible awards will be at the discretion of the Awards Committee and judges. Ties for 1st, 2nd and 3rd places will be broken by the outside judges.

i. Electronic Image of the Year – with up to 5 runner-ups at the discretion of the committee.

ii. Print of the Year – with up to 5 runner-ups at the discretion of the committee.

d. Photographer of the Year (POY) will be presented to the member who has accumulated the most points in all categories for the club year September through May. (See section 7 above.). A minimum of one place winner in electronic and one place winner in prints during the year is required to be POY. The same member cannot win POY two years in a row.

Revised July 5, 2017 by the law firm of Dewey, Cheetem & Howe